Website Policy
- Introduction
- We are committed to safeguarding the privacy of our website visitors and service users.
- This policy applies where we are acting as a data controller with respect to the personal data of our website visitors and service users; in other words, where we determine the purposes and means of the processing of that personal data.
- Our website incorporates privacy controls which affect how we will process your personal data.
- In this policy, "we", "us" and "our" refers to our above school name only.
- Credit
- This document was created using a template from SEQ Legal (https://seqlegal.com).
- How we use your personal data
- In this Section we have set out:
- the general categories of personal data that we may process;
- the purposes for which we may process personal data; and
- the legal bases of the processing.
- We may process data about your use of our website. The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. This usage data may be processed for the purposes of analysing the use of the website. The legal basis for this processing our legitimate interests, namely monitoring and improving our website.
- We may process information that you provide to us for the purpose of subscribing to our email notifications and/or newsletters. The notification data may be processed for the purposes of sending you the relevant notifications and/or newsletters. The legal basis for this processing is our legitimate interests, namely the proper administration of our communications with users.
- We may process information contained in or relating to any communication that you send to us. The correspondence data may include the communication content. The correspondence data may be processed for the purposes of communicating with you and record-keeping. The legal basis for this processing is our legitimate interests, namely the proper administration of our communications with users.
- We may process any of your personal data identified in this policy where necessary for the establishment, exercise or defense of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. The legal basis for this processing is necessary for compliance with a legal obligation to which the controller is subject.
- We may process any of your personal data identified in this policy where necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, or obtaining professional advice. The legal basis for this processing is our legal obligation to protect our school against risks.
- In addition to the specific purposes for which we may process your personal data set out in this Section 3, we may also process any of your personal data where such processing is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
- Please do not supply any other person's personal data to us, unless we prompt you to do so.
- Retaining and deleting personal data
- This Section sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.
- Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
- Notwithstanding the other provisions of this Section 4, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
- Your rights
- In this Section, we have summarised the rights that you have under data protection law. Some of the rights are complex and not all of the details have been included in our summaries. Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights.
- Your principal rights under data protection law are:
- the right to access;
- the right to rectification;
- the right to erasure;
- the right to restrict processing;
- the right to object to processing;
- the right to data portability;
- the right to complain to a supervisory authority; and
- the right to withdraw consent.
- You have the right to confirmation as to whether or not we process your personal data and, where we do, access to the personal data, together with certain additional information. That additional information includes details of the purposes of the processing, the categories of personal data concerned and the recipients of the personal data. Providing the rights and freedoms of others are not affected, we will supply to you a copy of your personal data.
- You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, to have any incomplete personal data about you completed.
- In some circumstances you have the right to the erasure of your personal data without undue delay. Those circumstances include: the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed; you object to the processing under certain rules of applicable data protection law. However, there are exclusions of the right to erasure. The general exclusions include where processing is necessary: for exercising the right of freedom of expression and information; for compliance with a legal obligation; or for the establishment, exercise or defence of legal claims.
- In some circumstances you have the right to restrict the processing of your personal data. Those circumstances are: you contest the accuracy of the personal data; processing is unlawful but you oppose erasure; we no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defence of legal claims; and you have objected to processing, pending the verification of that objection. Where processing has been restricted on this basis, we may continue to store your personal data. However, we will only otherwise process it: with your consent; for the establishment, exercise or defence of legal claims; for the protection of the rights of another natural or legal person; or for reasons of important public interest.
- You have the right to object to our processing of your personal data on grounds relating to your particular situation, but only to the extent that the legal basis for the processing is that the processing is necessary for: the performance of a task carried out in the public interest or in the exercise of any official authority vested in us; or the purposes of the legitimate interests pursued by us or by a third party. If you make such an objection, we will cease to process the personal information unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defence of legal claims.
- You have the right to object to our processing of your personal data for scientific or historical research purposes or statistical purposes on grounds relating to your particular situation, unless the processing is necessary for the performance of a task carried out for reasons of public interest.
- If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection. You may do so in the EU member state of your habitual residence, your place of work or the place of the alleged infringement.
- To the extent that the legal basis for our processing of your personal information is consent, you have the right to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal.
- You may exercise any of your rights in relation to your personal data by contacting us.
- About cookies and web storage
- A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored on your computer/device by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.
- Cookies may be either "persistent" cookies or "session" cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.
- Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.
- Web storage, is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored on your computer/device by the browser. Web storage supports persistent data storage, similar to cookies but with a greatly enhanced capacity and is more secure.
- Managing cookies
- Most browsers allow you to refuse to accept cookies and to delete cookies. The methods for doing so vary from browser to browser, and from version to version. You can however obtain up-to-date information about blocking and deleting cookies via these links:
- https://support.google.com/chrome/answer/95647?hl=en (Chrome);
- https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences (Firefox);
- http://www.opera.com/help/tutorials/security/cookies/ (Opera);
- https://support.microsoft.com/en-gb/help/17442/windows-internet-explorer-delete-manage-cookies (Internet Explorer);
- https://support.apple.com/en-gb/guide/safari/manage-cookies-and-website-data-sfri11471/ (Safari); and
- https://privacy.microsoft.com/en-us/windows-10-microsoft-edge-and-privacy (Edge).
- Blocking all cookies will have a negative impact upon the usability of many websites.
Accessibility Statement
This accessibility statement applies to this website.
We want everyone who visits our website to have an enjoyable experience and be able to easily navigate and use our site. With this in mind, we are working towards requirements of WCAG2.1 level AA.
Features we have put in place are:
- Keyboard functionality
- High visibility mode
- Consistent layout throughout the website
- Compatibility with assisted technologies
We aren't perfect yet, but rest assured we're working on it. The parts of this website that are currently not fully accessible are:
- The text will not reflow in a single column when you change the size of the browser window.
- We cannot modify the line height or spacing of the text.
- Most older PDF documents are not fully accessible to screen reader software.
We are working to improve these areas of our website to make it accessible for all.
If you are having difficulty accessing any of the material on our website, please email us at office@applebeewood.co.uk or call 01772 336976 and we will get back to you as soon as possible.
The Sea View Trust Privacy Notice
The Sea View Trust (‘the Trust’) is required by law to collect and process personal data relating to all of its pupils. The Trust is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.
This privacy notice provides you with information about how we collect and process personal data of our pupils and their parents/carers in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
It is important that you read this notice, together with any other privacy notice we may provide on specific occasions when we are collecting or processing personal information about you (e.g. privacy notices which are specific to particular schools within the Trust), so that you are aware of how and why we are using such information.
Who are we?
The Sea View Trust is a multi-academy trust incorporating a number of different schools and academies. Our registered office address is Ewood Campus Clod Lane, Haslingden, Rossendale, England, BB4 6LR. We are registered with the Information Commissioner’s Office (registration number ZA742257). This privacy notice has been issued on behalf of The Sea View Trust. When we refer to “we”, “us”, “our” or “the Trust” within this privacy notice, we are referring to the Sea View Trust. The Sea View Trust is the ‘data controller’ for the purposes of data protection law.
The Sea View Trust has appointed a Data Protection Officer who is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact the DPO using the details set out below.
What data do we collect?
The Trust collects and processes a wide range of information about pupils, parents and carers. This includes:
- Personal information such as their name, date of birth, unique pupil number and address;
- Characteristics such as their ethnicity, language, nationality, country of birth and free school meal eligibility;
- Attendance information such as the number of sessions they have attended, the number of absences and the reasons for those absences.
- Assessment information such as their current pupil progress, their predicted progress and where appropriate data relating to any assessments, tests or exams they have undertaken.
- Relevant medical information including any conditions or allergies a pupil or parent/carer may have, the need for epi-pens/medication, emergency contacts and doctor’s details.
- Special educational needs information. This includes information about any particular needs that your child has, any funding that is received specifically for your child, statements of individual need and health care plans.
- Behavioural information, which may include information about your child’s general classroom behaviour including any awards gained, together with any detentions fixed-term or permanent exclusions they have received.
- Information relating to ethnicity, nationality and religion.
- Pastoral and safeguarding information, including notes on any home visits undertaken.
- Financial records about any money you have paid us; any amount(s) outstanding and associated recovery action. Depending on your chosen method of payment, we may hold your bank account details.
- Photographs.
- Details of any other information that is provided to us by pupils and parents/carers whilst during the course of our relationship with you.
- CCTV images.
Why do we collect and use this information?
We have set out below a description of all the ways we plan to use pupil and parent/carer information, and which of the legal bases we rely on to do so. We may process pupil and parent/carer information for more than one lawful ground depending on the specific purpose for which we are using your information.
Purpose/Activity
Type of Information
Lawful Basis for Processing Information
To support pupil learning
Contact details and characteristics
Attendance information
Assessment information
Special educational needs information
Behavioural information
Pastoral and safeguarding information
Necessary to comply with our legal obligations
Necessary for the performance of a task carried out in the public interest
To monitor and report on pupil progress, enabling suitable interventions to be put in place where required
Contact details and characteristics
Attendance information
Assessment information
Special educational needs information
Behavioural information
Pastoral and safeguarding information
Necessary to comply with our legal obligations
Necessary for the performance of a task carried out in the public interest
To provide appropriate pastoral care and ensure your child has access to appropriate support
Contact details and characteristics
Attendance information
Assessment information
Special educational needs information
Behavioural information
Pastoral and safeguarding information
Necessary to comply with our legal obligations
Necessary for the performance of a task carried out in the public interest
To assess the quality of our services
Contact details and characteristics
Attendance information
Assessment information
Special educational needs information
Behavioural information
Pastoral and safeguarding information
Necessary to comply with our legal obligations
Necessary for our legitimate interests to improve the Trust’s performance
To keep pupils and staff safe
Contact details and characteristics
Attendance information
Assessment information
Special educational needs information
Behavioural information
Pastoral and safeguarding information
Photographs
CCTV
Necessary to comply with our legal obligations
Necessary for the performance of a task carried out in the public interest
To comply with the law regarding data sharing
Contact details and characteristics
Attendance information
Assessment information
Special educational needs information
Behavioural information
Pastoral and safeguarding information
Necessary to comply with our legal obligations
Necessary for the performance of a task carried out in the public interest
To comply with statutory duties placed upon us for Department for Education data collections
Contact details and characteristics
Attendance information
Assessment information
Special educational needs information
Behavioural information
Pastoral and safeguarding information
Necessary to comply with our legal obligations
Necessary for the performance of a task carried out in the public interest
To communicate with parents/carers and provide updates relating to pupil learning
Contact details and characteristics
Attendance information
Assessment information
Special educational needs information
Behavioural information
Pastoral and safeguarding information
Photographs
Necessary to comply with our legal obligations
Necessary for our legitimate interests to improve the Trust’s communications with parents/carers
Consent
To process payments from parents/carers
Contact details and characteristics
Financial information
Necessary for the performance of the contract
Purposes for processing – Special Category Data
We have set out below a description of all the ways we plan to use more sensitive “special category data” of pupils and parents/carers, and which of the legal bases we rely on to do so. We may process pupil and parent/carer information for more than one lawful ground depending on the specific purpose for which we are using your information.
Purpose/Activity
Type of Information
Lawful Basis for Processing Information
To ensure your dietary needs are catered for
Medical information
Vital interests
Necessary to comply with our legal obligations
Schedule 1, Part 2, (6) Data Protection Act 2018 - Statutory Purposes
To make reasonable adjustments for the provision of learning
Medical information
Necessary to comply with our legal obligations
Schedule 1, Part 2, (6) Data Protection Act 2018 - Statutory Purposes
For statistical analysis of our pupils
Race, nationality and ethnicity information
Necessary to comply with our legal obligations
Schedule 1, Part 2, (6) Data Protection Act 2018 - Statutory Purposes
To keep pupils and staff safe
Medical information
Behavioural information
Pastoral and safeguarding information
Necessary to comply with our legal obligations
Necessary for reasons of substantial public interest
Schedule 1, Part 2, (18) Data Protection Act 2018 - Safeguarding children and adults at risk
Schedule 1, Part 1, (3) Data Protection Act 2018 - Public Health
To support pupils with special educational needs
Special educational needs information
Medical information
Necessary to comply with our legal obligations
Necessary for reasons of substantial public interest
Schedule 1, Part 2, (6) Data Protection Act 2018 - Statutory Purposes
Collecting pupil and parent/carer information
Generally, the information we hold will have been provided by pupils and parents/carers (e.g. information inputted into our management information system or when we communicate with you), but we may also hold information provided by third parties where this is relevant to your own circumstances. Whilst the majority of the pupil and parent/carer information you provide to us is required by law, some of it is provided to us on a voluntary basis. In order to comply with the UK GDPR, when requesting information, we will inform you whether you are required to provide certain pupil information to us or if you have a choice in this.
Storing pupil data
We hold pupil and parent/carer data for the duration your child is at the school. When your child transfers to secondary school their school file will transfer with them; a copy will not be held by the Trust.
Any information held by the Trust which does not form part of the school file will be kept for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. Details of retention periods for different aspects of personal information are available upon request. After this period, we will securely destroy or anonymise personal information in accordance with data protection law.
Who we share information with
We routinely share pupil and parent/carer information with:
- Schools that your child attends after leaving us
- Our Local Authority
- The DfE
- Examining bodies
- Ofsted
- Law enforcement agencies
- Courts and tribunals
- Schools and academies within the Trust
- Our auditors, insurers and other professional advisers
- Health and social welfare organisations
- Our catering provider
- Our Speech and Language provider
- Other third parties we may engage the services of for the purpose of providing a public task or the administration of the Trust, for example our safeguarding monitoring software, our management information system provider.
Why we share information
We do not share information about our pupils or parents/carers with anyone without consent unless the law and our policies allow us to do so. We share pupils’ data with the DfE on a statutory basis. This data sharing underpins school funding and educational attainment policy and monitoring.
We are required to share information about our pupils with the DfE under regulation 5 of The Education (Information about Individual Pupils) (England) Regulations 2013. To find out more about the data collection requirements placed on us by the Department for Education, for example the obligation on us to complete and return the school census, go to https://www.gov.uk/education/data-collection-and-censuses-for-schools.
The National Pupil Database (NPD)
The NPD is owned and managed by the DfE and contains information about pupils in schools in England. It provides invaluable evidence on educational performance to inform independent research, as well as studies commissioned by the DfE. It is held in electronic format for statistical purposes. This information is securely collected from a range of sources including schools, local authorities and awarding bodies.
We are required by law to provide information about our pupils to the DfE as part of statutory collections such as the school census and early year’s census. Some of this information is then stored in the NPD. The law that allows this is the Education (Information about Individual Pupils) (England) Regulations 2013. To find out more about NPS, go to https://www.gov.uk/government/publications/national-pupil-database-user-guide-and-supporting-information.
The DfE share information about our pupils from the NPD with third parties who promote the education or well-being of children in England by:
- Conducting research or analysis
- Producing statistics
- Providing information, advice and guidance
The DfE has robust processes in place to ensure the confidentiality of our data is maintained and there are stringent controls in place regarding access and use of the data. Decisions on whether DfE releases data to third parties are subject to a strict approval process and based on a detailed assessment of:
- Who is requesting the data
- The purposes for which it is required
- The level and sensitivity of data requested; and
- The arrangements in place to store and handle the data
To be granted access to pupil information, organisations must comply with strict terms and conditions covering the confidentiality and handling of the data, security arrangements and retention and use of data.
For more information about the DfE’s data sharing process, please visit: https://www.gov.uk/data-protection-how-we-collect-and-share-research-data.
For information about which organisations the DfE has provided pupil information to, and for which project, please visit: https://www.gov.uk/government/publications/national-pupil-database-requests-received.
To contact DfE please visit: https://www.gov.uk/contact-dfe
Requesting access to your personal data
Under data protection legislation, parents/carers and pupils have the right to request access to information about them that we hold. To make a request for your personal information contact the Trust’s Data Protection Officer via e-mail DPO@wearehy.com
You also have the right to:
- Object to processing of personal data that is likely to cause, or is causing, damage or distress.
- Prevent processing for the purpose of direct marketing.
- Object to decisions being taken by automated means.
- In certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed.
- To restrict our processing of personal data in certain circumstances.
- Claim compensation for damages caused by a breach of data protection law.
If you have a concern about the way we are collecting or using your personal data we request that you raise your concern with us in the first instance. Alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/.
Withdrawal of consent
Where the processing of data is based on your consent you have the right to withdraw that consent at any time by notifying the school office in writing.
Contact
If you would like to discuss anything contained within the privacy notice please contact: -
DPO@wearehy.com
Website Policy
- Introduction
- We are committed to safeguarding the privacy of our website visitors and service users.
- This policy applies where we are acting as a data controller with respect to the personal data of our website visitors and service users; in other words, where we determine the purposes and means of the processing of that personal data.
- Our website incorporates privacy controls which affect how we will process your personal data.
- In this policy, "we", "us" and "our" refers to our above school name only.
- Credit
- This document was created using a template from SEQ Legal (https://seqlegal.com).
- How we use your personal data
- In this Section we have set out:
- the general categories of personal data that we may process;
- the purposes for which we may process personal data; and
- the legal bases of the processing.
- We may process data about your use of our website. The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. This usage data may be processed for the purposes of analysing the use of the website. The legal basis for this processing our legitimate interests, namely monitoring and improving our website.
- We may process information that you provide to us for the purpose of subscribing to our email notifications and/or newsletters. The notification data may be processed for the purposes of sending you the relevant notifications and/or newsletters. The legal basis for this processing is our legitimate interests, namely the proper administration of our communications with users.
- We may process information contained in or relating to any communication that you send to us. The correspondence data may include the communication content. The correspondence data may be processed for the purposes of communicating with you and record-keeping. The legal basis for this processing is our legitimate interests, namely the proper administration of our communications with users.
- We may process any of your personal data identified in this policy where necessary for the establishment, exercise or defense of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. The legal basis for this processing is necessary for compliance with a legal obligation to which the controller is subject.
- We may process any of your personal data identified in this policy where necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, or obtaining professional advice. The legal basis for this processing is our legal obligation to protect our school against risks.
- In addition to the specific purposes for which we may process your personal data set out in this Section 3, we may also process any of your personal data where such processing is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
- Please do not supply any other person's personal data to us, unless we prompt you to do so.
- In this Section we have set out:
- Retaining and deleting personal data
- This Section sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.
- Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
- Notwithstanding the other provisions of this Section 4, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
- Your rights
- In this Section, we have summarised the rights that you have under data protection law. Some of the rights are complex and not all of the details have been included in our summaries. Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights.
- Your principal rights under data protection law are:
- the right to access;
- the right to rectification;
- the right to erasure;
- the right to restrict processing;
- the right to object to processing;
- the right to data portability;
- the right to complain to a supervisory authority; and
- the right to withdraw consent.
- You have the right to confirmation as to whether or not we process your personal data and, where we do, access to the personal data, together with certain additional information. That additional information includes details of the purposes of the processing, the categories of personal data concerned and the recipients of the personal data. Providing the rights and freedoms of others are not affected, we will supply to you a copy of your personal data.
- You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, to have any incomplete personal data about you completed.
- In some circumstances you have the right to the erasure of your personal data without undue delay. Those circumstances include: the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed; you object to the processing under certain rules of applicable data protection law. However, there are exclusions of the right to erasure. The general exclusions include where processing is necessary: for exercising the right of freedom of expression and information; for compliance with a legal obligation; or for the establishment, exercise or defence of legal claims.
- In some circumstances you have the right to restrict the processing of your personal data. Those circumstances are: you contest the accuracy of the personal data; processing is unlawful but you oppose erasure; we no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defence of legal claims; and you have objected to processing, pending the verification of that objection. Where processing has been restricted on this basis, we may continue to store your personal data. However, we will only otherwise process it: with your consent; for the establishment, exercise or defence of legal claims; for the protection of the rights of another natural or legal person; or for reasons of important public interest.
- You have the right to object to our processing of your personal data on grounds relating to your particular situation, but only to the extent that the legal basis for the processing is that the processing is necessary for: the performance of a task carried out in the public interest or in the exercise of any official authority vested in us; or the purposes of the legitimate interests pursued by us or by a third party. If you make such an objection, we will cease to process the personal information unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defence of legal claims.
- You have the right to object to our processing of your personal data for scientific or historical research purposes or statistical purposes on grounds relating to your particular situation, unless the processing is necessary for the performance of a task carried out for reasons of public interest.
- If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection. You may do so in the EU member state of your habitual residence, your place of work or the place of the alleged infringement.
- To the extent that the legal basis for our processing of your personal information is consent, you have the right to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal.
- You may exercise any of your rights in relation to your personal data by contacting us.
- About cookies and web storage
- A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored on your computer/device by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.
- Cookies may be either "persistent" cookies or "session" cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.
- Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.
- Web storage, is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored on your computer/device by the browser. Web storage supports persistent data storage, similar to cookies but with a greatly enhanced capacity and is more secure.
- Managing cookies
- Most browsers allow you to refuse to accept cookies and to delete cookies. The methods for doing so vary from browser to browser, and from version to version. You can however obtain up-to-date information about blocking and deleting cookies via these links:
- https://support.google.com/chrome/answer/95647?hl=en (Chrome);
- https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences (Firefox);
- http://www.opera.com/help/tutorials/security/cookies/ (Opera);
- https://support.microsoft.com/en-gb/help/17442/windows-internet-explorer-delete-manage-cookies (Internet Explorer);
- https://support.apple.com/en-gb/guide/safari/manage-cookies-and-website-data-sfri11471/ (Safari); and
- https://privacy.microsoft.com/en-us/windows-10-microsoft-edge-and-privacy (Edge).
- Blocking all cookies will have a negative impact upon the usability of many websites.
- Most browsers allow you to refuse to accept cookies and to delete cookies. The methods for doing so vary from browser to browser, and from version to version. You can however obtain up-to-date information about blocking and deleting cookies via these links:
Accessibility Statement
This accessibility statement applies to this website.
We want everyone who visits our website to have an enjoyable experience and be able to easily navigate and use our site. With this in mind, we are working towards requirements of WCAG2.1 level AA.
Features we have put in place are:
- Keyboard functionality
- High visibility mode
- Consistent layout throughout the website
- Compatibility with assisted technologies
We aren't perfect yet, but rest assured we're working on it. The parts of this website that are currently not fully accessible are:
- The text will not reflow in a single column when you change the size of the browser window.
- We cannot modify the line height or spacing of the text.
- Most older PDF documents are not fully accessible to screen reader software.
We are working to improve these areas of our website to make it accessible for all.
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The Sea View Trust Privacy Notice
The Sea View Trust (‘the Trust’) is required by law to collect and process personal data relating to all of its pupils. The Trust is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.
This privacy notice provides you with information about how we collect and process personal data of our pupils and their parents/carers in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
It is important that you read this notice, together with any other privacy notice we may provide on specific occasions when we are collecting or processing personal information about you (e.g. privacy notices which are specific to particular schools within the Trust), so that you are aware of how and why we are using such information.
Who are we?
The Sea View Trust is a multi-academy trust incorporating a number of different schools and academies. Our registered office address is Ewood Campus Clod Lane, Haslingden, Rossendale, England, BB4 6LR. We are registered with the Information Commissioner’s Office (registration number ZA742257). This privacy notice has been issued on behalf of The Sea View Trust. When we refer to “we”, “us”, “our” or “the Trust” within this privacy notice, we are referring to the Sea View Trust. The Sea View Trust is the ‘data controller’ for the purposes of data protection law.
The Sea View Trust has appointed a Data Protection Officer who is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact the DPO using the details set out below.
What data do we collect?
The Trust collects and processes a wide range of information about pupils, parents and carers. This includes:
- Personal information such as their name, date of birth, unique pupil number and address;
- Characteristics such as their ethnicity, language, nationality, country of birth and free school meal eligibility;
- Attendance information such as the number of sessions they have attended, the number of absences and the reasons for those absences.
- Assessment information such as their current pupil progress, their predicted progress and where appropriate data relating to any assessments, tests or exams they have undertaken.
- Relevant medical information including any conditions or allergies a pupil or parent/carer may have, the need for epi-pens/medication, emergency contacts and doctor’s details.
- Special educational needs information. This includes information about any particular needs that your child has, any funding that is received specifically for your child, statements of individual need and health care plans.
- Behavioural information, which may include information about your child’s general classroom behaviour including any awards gained, together with any detentions fixed-term or permanent exclusions they have received.
- Information relating to ethnicity, nationality and religion.
- Pastoral and safeguarding information, including notes on any home visits undertaken.
- Financial records about any money you have paid us; any amount(s) outstanding and associated recovery action. Depending on your chosen method of payment, we may hold your bank account details.
- Photographs.
- Details of any other information that is provided to us by pupils and parents/carers whilst during the course of our relationship with you.
- CCTV images.
Why do we collect and use this information?
We have set out below a description of all the ways we plan to use pupil and parent/carer information, and which of the legal bases we rely on to do so. We may process pupil and parent/carer information for more than one lawful ground depending on the specific purpose for which we are using your information.
|
Purpose/Activity |
Type of Information |
Lawful Basis for Processing Information
|
|
To support pupil learning |
Contact details and characteristics
Attendance information
Assessment information
Special educational needs information
Behavioural information
Pastoral and safeguarding information
|
Necessary to comply with our legal obligations
Necessary for the performance of a task carried out in the public interest |
|
To monitor and report on pupil progress, enabling suitable interventions to be put in place where required
|
Contact details and characteristics
Attendance information
Assessment information
Special educational needs information
Behavioural information
Pastoral and safeguarding information
|
Necessary to comply with our legal obligations
Necessary for the performance of a task carried out in the public interest |
|
To provide appropriate pastoral care and ensure your child has access to appropriate support
|
Contact details and characteristics
Attendance information
Assessment information
Special educational needs information
Behavioural information
Pastoral and safeguarding information
|
Necessary to comply with our legal obligations
Necessary for the performance of a task carried out in the public interest |
|
To assess the quality of our services |
Contact details and characteristics
Attendance information
Assessment information
Special educational needs information
Behavioural information
Pastoral and safeguarding information
|
Necessary to comply with our legal obligations
Necessary for our legitimate interests to improve the Trust’s performance |
|
To keep pupils and staff safe |
Contact details and characteristics
Attendance information
Assessment information
Special educational needs information
Behavioural information
Pastoral and safeguarding information
Photographs
CCTV
|
Necessary to comply with our legal obligations
Necessary for the performance of a task carried out in the public interest |
|
To comply with the law regarding data sharing
|
Contact details and characteristics
Attendance information
Assessment information
Special educational needs information
Behavioural information
Pastoral and safeguarding information
|
Necessary to comply with our legal obligations
Necessary for the performance of a task carried out in the public interest |
|
To comply with statutory duties placed upon us for Department for Education data collections |
Contact details and characteristics
Attendance information
Assessment information
Special educational needs information
Behavioural information
Pastoral and safeguarding information
|
Necessary to comply with our legal obligations
Necessary for the performance of a task carried out in the public interest |
|
To communicate with parents/carers and provide updates relating to pupil learning
|
Contact details and characteristics
Attendance information
Assessment information
Special educational needs information
Behavioural information
Pastoral and safeguarding information
Photographs
|
Necessary to comply with our legal obligations
Necessary for our legitimate interests to improve the Trust’s communications with parents/carers
Consent |
|
To process payments from parents/carers |
Contact details and characteristics
Financial information
|
Necessary for the performance of the contract |
Purposes for processing – Special Category Data
We have set out below a description of all the ways we plan to use more sensitive “special category data” of pupils and parents/carers, and which of the legal bases we rely on to do so. We may process pupil and parent/carer information for more than one lawful ground depending on the specific purpose for which we are using your information.
|
Purpose/Activity |
Type of Information |
Lawful Basis for Processing Information |
|
To ensure your dietary needs are catered for |
Medical information
|
Vital interests
Necessary to comply with our legal obligations
Schedule 1, Part 2, (6) Data Protection Act 2018 - Statutory Purposes
|
|
To make reasonable adjustments for the provision of learning |
Medical information
|
Necessary to comply with our legal obligations
Schedule 1, Part 2, (6) Data Protection Act 2018 - Statutory Purposes
|
|
For statistical analysis of our pupils
|
Race, nationality and ethnicity information |
Necessary to comply with our legal obligations
Schedule 1, Part 2, (6) Data Protection Act 2018 - Statutory Purposes
|
|
To keep pupils and staff safe
|
Medical information
Behavioural information
Pastoral and safeguarding information
|
Necessary to comply with our legal obligations
Necessary for reasons of substantial public interest
Schedule 1, Part 2, (18) Data Protection Act 2018 - Safeguarding children and adults at risk
Schedule 1, Part 1, (3) Data Protection Act 2018 - Public Health
|
|
To support pupils with special educational needs |
Special educational needs information
Medical information
|
Necessary to comply with our legal obligations
Necessary for reasons of substantial public interest
Schedule 1, Part 2, (6) Data Protection Act 2018 - Statutory Purposes
|
Collecting pupil and parent/carer information
Generally, the information we hold will have been provided by pupils and parents/carers (e.g. information inputted into our management information system or when we communicate with you), but we may also hold information provided by third parties where this is relevant to your own circumstances. Whilst the majority of the pupil and parent/carer information you provide to us is required by law, some of it is provided to us on a voluntary basis. In order to comply with the UK GDPR, when requesting information, we will inform you whether you are required to provide certain pupil information to us or if you have a choice in this.
Storing pupil data
We hold pupil and parent/carer data for the duration your child is at the school. When your child transfers to secondary school their school file will transfer with them; a copy will not be held by the Trust.
Any information held by the Trust which does not form part of the school file will be kept for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. Details of retention periods for different aspects of personal information are available upon request. After this period, we will securely destroy or anonymise personal information in accordance with data protection law.
Who we share information with
We routinely share pupil and parent/carer information with:
- Schools that your child attends after leaving us
- Our Local Authority
- The DfE
- Examining bodies
- Ofsted
- Law enforcement agencies
- Courts and tribunals
- Schools and academies within the Trust
- Our auditors, insurers and other professional advisers
- Health and social welfare organisations
- Our catering provider
- Our Speech and Language provider
- Other third parties we may engage the services of for the purpose of providing a public task or the administration of the Trust, for example our safeguarding monitoring software, our management information system provider.
Why we share information
We do not share information about our pupils or parents/carers with anyone without consent unless the law and our policies allow us to do so. We share pupils’ data with the DfE on a statutory basis. This data sharing underpins school funding and educational attainment policy and monitoring.
We are required to share information about our pupils with the DfE under regulation 5 of The Education (Information about Individual Pupils) (England) Regulations 2013. To find out more about the data collection requirements placed on us by the Department for Education, for example the obligation on us to complete and return the school census, go to https://www.gov.uk/education/data-collection-and-censuses-for-schools.
The National Pupil Database (NPD)
The NPD is owned and managed by the DfE and contains information about pupils in schools in England. It provides invaluable evidence on educational performance to inform independent research, as well as studies commissioned by the DfE. It is held in electronic format for statistical purposes. This information is securely collected from a range of sources including schools, local authorities and awarding bodies.
We are required by law to provide information about our pupils to the DfE as part of statutory collections such as the school census and early year’s census. Some of this information is then stored in the NPD. The law that allows this is the Education (Information about Individual Pupils) (England) Regulations 2013. To find out more about NPS, go to https://www.gov.uk/government/publications/national-pupil-database-user-guide-and-supporting-information.
The DfE share information about our pupils from the NPD with third parties who promote the education or well-being of children in England by:
- Conducting research or analysis
- Producing statistics
- Providing information, advice and guidance
The DfE has robust processes in place to ensure the confidentiality of our data is maintained and there are stringent controls in place regarding access and use of the data. Decisions on whether DfE releases data to third parties are subject to a strict approval process and based on a detailed assessment of:
- Who is requesting the data
- The purposes for which it is required
- The level and sensitivity of data requested; and
- The arrangements in place to store and handle the data
To be granted access to pupil information, organisations must comply with strict terms and conditions covering the confidentiality and handling of the data, security arrangements and retention and use of data.
For more information about the DfE’s data sharing process, please visit: https://www.gov.uk/data-protection-how-we-collect-and-share-research-data.
For information about which organisations the DfE has provided pupil information to, and for which project, please visit: https://www.gov.uk/government/publications/national-pupil-database-requests-received.
To contact DfE please visit: https://www.gov.uk/contact-dfe
Requesting access to your personal data
Under data protection legislation, parents/carers and pupils have the right to request access to information about them that we hold. To make a request for your personal information contact the Trust’s Data Protection Officer via e-mail DPO@wearehy.com
You also have the right to:
- Object to processing of personal data that is likely to cause, or is causing, damage or distress.
- Prevent processing for the purpose of direct marketing.
- Object to decisions being taken by automated means.
- In certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed.
- To restrict our processing of personal data in certain circumstances.
- Claim compensation for damages caused by a breach of data protection law.
If you have a concern about the way we are collecting or using your personal data we request that you raise your concern with us in the first instance. Alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/.
Withdrawal of consent
Where the processing of data is based on your consent you have the right to withdraw that consent at any time by notifying the school office in writing.
Contact
If you would like to discuss anything contained within the privacy notice please contact: -
DPO@wearehy.com